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11/06/2017

Most Skiwerx clubs begin the week of Dec 4th, however, there is a price hike today so get your...

11/18/2017

We will be back at Base Camp! Plan to spend the morning with us. Expo, speakers, break out...

12/02/2017

9am-2pm at Elm Creek Park in Maple Grove. On snow (hopefully) technical training for your ski...

12/04/2017

Most Skiwerx clubs begin the week of Dec 4th. Skiwerx Clubs register from the "Register Today"...

K COUNTER TOP 10

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Kaiden TWirth Sunday7
Miles BHyland Lake5
Anna FBattle Creek2

SkiSparks Leader Timeline

  • Posted on: September 22, 2017 - 2:16pm
  • By: adminchrissy

Club leaders, please follow this month by month guide for running a SkiSparks Club.  Click on "more information" for more details about how MYSL can help.  Email Chrissy with your additional questions and suggestions.  A printable version can be found here.

When

Task

How MYSL Can Help

Sept.

Check with location facility about use permits, insurance requirements, trail passes, parking fees, etc.  Including reservation for year-end gathering (optional).

Request required insurance documents from ED.  Make sure you understand fees and work with ED to make sure your discretionary fund account is sufficient.  MYSL can pay fees directly.

More Information

Sept.

Decide on meeting dates and times.  Including your year-end gathering (if desired)

MYSL recommends 8 meetings.  Most clubs meeting Sundays in January and February.

More Information

Ongoing

Foster a relationship with facility contact and ideally, the groomer, to discuss special needs (like parallel tracks on flat area).

 

Sept.

Update Webpage

MYSL Admin will give you passwords for your webpage template, rosters, email lists, etc.

More Information

Sept.

Investigate equipment options/budgets/grants

MYSL can help you with a Birkie Foundation Equipment Grant (and other funding sources)

More Information

Sept.

Review roster and equipment caps yearly.

This is recorded on the edit tab of your club page for your reference.  ED can provide exact history for your club.

More Information

Sept/Oct

Get the word out; local papers, fliers in school (check districts for rules), local ski shops, word of mouth

MYSL distributes 2000+ SkierScoop newsletters around the region.  MYSL can help design ads and fliers.

More Information

End of Sept.

Send email to last year’s roster about registration opening dates and expectations of filling quickly for many clubs.  Also emphasize volunteering.  Do NOT post this on Facebook until November if you have space.

MYSL opens registration in early October.  We will keep you informed on dates.  Because some clubs fill in a few days, we ask that only official MYSL communication methods are used.

More Information

Oct.

Consider using the MYSL trailer for an event that promotes skiing in your community.

Priority is given to MYSL clubs/leaders.  Trailer is typically used for free kids events, elementary schools, and scouts.

More Information

Oct-Dec

Monitor your roster and equipment reservations.  When full, indicate this on your club page (drop down selection from edit screens).

Email ED to get registration shut off for your club.  This is not an automatic function and is not done by skill level.

More Information

Oct/Nov

Recruit coaches (usually parents) and let them know about our One Day Coaches training.  You will want at least two people for each level that you anticipate participation.  Ideally one head and one assistant or junior coach, but a combination of assistants (co-heads) can work well too.  Talk to area high school coaches about junior coaches.

MYSL can provide volunteer certificates to junior coaches, that often need volunteer hours for service projects. Contact Chrissy for assistance.

 

Nov.

If desired, plan a pre-season coaches meeting and discuss flow of first day, hand out curriculum and hand out coaches bibs.

MYSL provides coaches bibs color coded to the six skill levels.

More Information

Oct/Nov

Recruit other volunteers (snacks, bibs, equipment, etc.).

MYSL supplies a report from registration stating who has volunteered.

More Information

Dec.

Attend MYSL Coaches Training and encourage coaches to join you.

MYSL One day coaches training is held in December each year.

More Information

Dec.

Collect or purchase a few toys.  Nerf balls and beanie babies go a long way.

Look through MYSL curriculum for ideas.  Club also has discretionary funds to use.

More Information

One week prior

Create name tags for bibs.

MYSL provides bibs with nametag pockets that work with standard index cards.  Color code for levels.

More Information

Early Dec.

Sort equipment and figure out orders based on reservations.

MYSL provides inventory and order forms.

More Information

Early Dec.

 

Plan either a pre-season fitting day or plan on your first meeting being longer.

 

Dec.

Coordinate backup site in case of no natural snow OR have a low snow plan.

ED will facilitate this in the metro and get appropriate permits ahead of time.  You do not have to cancel if you don’t have snow.  Plan alternative activities depending on your facility.

More Information

2-3 weeks before

Send preseason email to current membership. This also serves as confirmation of registration and will prevent lots of emailed questions. Coordinate snack supply rotation among parents.

MYSL’s online registration will manage your membership email lists.

More Information

4 days before

Send reminder email to membership to emphasize coming early to park, get rental skis, necessary passes, proper clothing, etc.  Most clubs have parents of level one skiers stay on the snow (either on foot or skis).

MYSL’s online registration will manage your membership email lists.

More Information

First Day

Arrive 1 hour early.  Make sure you have key or code to facility.  Check on snow conditions.

Famous MYSL hats can either be handed out on the first day or any time during the season.

 

More Information

First Day

Have bib coordinator arrive 30 minutes early.

 

First Day

Have coaches arrive 30 minutes early and scope out meeting area.  They should also talk to each other to coordinate what part of the trails each level will use.

 

First Day

Late registrations (people who show up that aren’t on your roster).

Let them ski, but ask them to go home and register online. If they think they have registered, but don’t show up on your roster, have them email Chrissy.

More Information

First Day

Group circle.  Some clubs meeting in a big circle for the first ten minutes and warm up and play a few games.  This is a good way to wait for latecomers.

 

First Day

Divide into groups and make sure leader knows where you have gone, so latecomers can be pointed in the right direction.

Colored coach bibs make it easy to identify groups.

 

First Day

Snack, let coaches know when to have kids back for snack.  Larger clubs often do this in shifts.

 

During Season

Weekly communications:  weather, backup sites, snacks, K counter, Events, Festival

MYSL keeps your email list accurate and out of spam filters with our database.

More Information

Mid Feb.

Order pins, coaches gifts, hats.

MYSL has level pins and cards, k counter pins and a variety of coach gifts.  Most clubs spend $5 per coach.

More Information

Mid Feb.

Announce plan for equipment return.  Options are; last meeting, year-end gathering, or a date you choose.

More information

March

Paperwork

Submit club expenses to ED via email for reimbursement from your club’s discretionary funds.

More Information

 

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